Keep basics

What can you do with Keep?

Capture ideas with your voice, add images to notes, check tasks off your to-do list, and much more.

With Google Keep, you can create, share, and collaborate with people on notes and lists. Keep synchronizes across all your devices, so your notes and lists go with you, wherever you are.

Note: The mobile sections of this guide focus on Android® and Apple® iOS® devices. If you’re using another device, such as BlackBerry® or Microsoft® Windows Phone®, you can still access Keep on your mobile browser.

What you need:

G Suite account & 10 minutes

1

Create and edit notes

Create meeting memos, project task lists, and more with notes and lists.

In this section, you learn how to:

  • 1.1 Get Keep
  • 1.2 Create a note or list
  • 1.3 Add items to a note or list
  • 1.4 Mark a list item complete

1.1

Get Keep

Keep lets you take and update your notes wherever you go.

On mobile devices

To get Keep:

  1. In the Play Store (Android) or App Store (iOS), download and install the Keep app.
  2. Tap the Keep app on your device to open it.

On the web

To get Keep, in your web browser, go to keep.google.com.

1.2

Create a note or list

Create meeting memos, project task lists, and more with notes and lists.

On mobile devices

Create a note or list:

  1. Choose an option:
    • Tap Take a note and enter a note.
    • Tap New List and add items to your list.
  2. (Optional) Add a title.
  3. Tap Back arrow_back to save the note or list and go back to the Notes page.

Edit a note or list: Tap a note or list, make any changes, and tap Back arrow_back to save.

Change a note into a list:

  1. Tap a note.
  2. At the bottom, tap Add add_box.
  3. Tap Show checkboxes.

On the web

Create a note or list:

  1. Choose an option:
    • Click Take a note and enter a note.
    • Click New List and add items to your list.
  2. (Optional) Add a title.
  3. Click Done.

Edit a note or list:

Click a note or list, make any changes, and click Done.

Change a note into a list:

  1. Click a note.
  2. Click More more_vert > Show checkboxes.

1.3

Add items to a note or list

After you create a note or list, you can add to it any time. Here’s some of the things you can do:

  • Add images to notes
  • Add drawings to notes
  • Add web or app content to notes
  • Add notes with your voice
  • Send notes to other Google products

1.4

Mark a list item complete

Next to an item, click or tap the box. If you've shared a list, anyone can mark items complete.

Completed items move under the list and are crossed out.

2

Organize and find notes

Organize your notes with color and labels and find important notes fast.

In this section, you learn how to:

  • 2.1 Color notes
  • 2.2 Label notes
  • 2.3 Pin important notes
  • 2.4 Find notes

2.1

Color notes

Categorize or highlight your notes and lists with colors. If you share a note, only you can see the color you’ve added.

On mobile devices

Add color to notes or lists:

  1. Choose an option:
    • To select a single note, tap it.
    • To select multiple notes, touch and hold each note.
  2. Choose an option:
  3. To add color to a single note, at the bottom, tap More more_horizand then tap a color.
  4. To add color to several notes, tap Style palette and then tap a color.
  5. Tap Back arrow_back to save the color and go back to the Notes page.

On the web

Add color to notes or lists:

  1. Choose an option:
    • To select a single note, click it.
    • To select several notes at once, at the top of each note, click Select done.
  2. Click Style palette and then choose a color.

2.2

Label notes

Organize your notes and lists with up to 50 labels, such as project names or team members. If you share a note, only you can see the label you’ve added.

On mobile devices

Create a label:

  1. Tap Menu menu > Create new label.
  2. Enter a label name and tap Done done.

Rename a label:

  1. Tap Menu menu .
  2. Next to Labels, tap Edit.
  3. Tap Edit edit.
  4. Enter the new label name and tap Done done.

Delete a label:

  1. Tap Menu menu .
  2. Next to Labels, tap Edit.
  3. Tap Label label.
  4. Tap Delete delete and Delete again to confirm.

Add or remove labels on a single note or list:

  1. Tap a note.
  2. Tap More more_horiz > Labels.
  3. Tap the label’s box that you want to add or remove.
  4. Tap Back arrow_back to save the changes and go back to the Notes page.

Add or remove labels on several notes or lists at once:

  1. Touch and hold each note.
  2. Tap Add Label label .
  3. Tap the label’s box that you want to add or remove.
  4. Tap Back arrow_back to save the changes and go back to the Notes page.

Tip: In a note, you can also create or apply a label using a hashtag. To create a label, type #newlabel. To apply a label, type # and then select it.

On the web

Create a label:

  1. Click Menu menu > Create new label.
  2. Enter a label name and click Done.

Rename a label:

  1. Click Menu menu.
  2. Next to Labels, click Edit.
  3. Next to the label you want to rename, click Edit edit.
  4. Enter a new name and click Done.

Delete a label:

  1. Click Menu menu.
  2. Next to Labels, click Edit.
  3. Next to the label you want to delete, click Delete delete and clickDelete again to confirm.
  4. Click Done.

Add or remove labels on a single note or list:

  1. On a note, click More more_vert.
  2. Choose an option:
    • To add labels, click Add label and check the label boxes.
    • To remove labels, click Change labels and uncheck the label boxes.

Add or remove labels on several notes or lists at once:

  1. At the top of each note, click Select done.
  2. At the top, click More more_vert.
  3. Choose an option:
    • To add labels, click Add label and check the label boxes.
    • To remove labels, click Change labels and uncheck the label boxes.

Tip: In a note, you can also create or apply a label using a hashtag. To create a label, type #newlabel. To apply a label, type # and then select it.

2.3

Pin important notes

Keep track of important notes by pinning them to the top of your Keep page.

On mobile devices

Pin a note: At the top of a note, tap Pin keep.

On the web

Pin a note: Hover over the top-right corner of a note and click Pin keep.

2.4

Find notes

Find notes and lists using the search box and filters, such as types, labels, colors, and more.

Search for notes or lists:

  1. At the top, click or tap Search.
  2. Enter search words or the label name that you’re looking for.
  3. Note: (English only) To search for text in photos, such as images of receipts, enter the words that appear in the photo.
  4. (Optional) To narrow your search, click or tap a filter. See filter descriptions below.
  5. When results appear, click or tap a note to open it.

3

Set reminders

Get reminders exactly when you need them—at a particular time or when you reach a specific place.

In this section, you learn how to:

  • 3.1 Create reminders
  • 3.2 Manage reminders

3.1

Create reminders

Keep to-do lists on your radar by adding reminders.

On mobile devices

Create a reminder:

  1. Tap the note you want to add a reminder to.
  2. At the top, tap Remind me reminder.
  3. Choose when or where you want to be reminded. You can also set the reminder to repeat. To set a specific place, enter the address or place name.
  4. Click Done done. The reminder appears below the note.
  5. To close the note, tap Back arrow_back .

Note: Turn on Wi-Fi for more accurate location reminders.

On the web

Create a reminder:

  1. Hover over the note and click Remind me reminder.
  2. Choose when or where you want to be reminded. You can also set the reminder to repeat. To set a specific place, enter the address or place name.

The reminder is automatically added and appears at the bottom of the note.

3.2

Manage reminders

Change reminder times, delete reminders, or see all of your upcoming reminders.

On mobile devices

Update a reminder:

  1. Tap the note and tap the reminder.
  2. Update the reminder.
  3. Click Done done.

Delete a reminder:

  1. Tap the note and tap the reminder.
  2. At the bottom, tap Delete.

On the web

Update a reminder:

  1. Below the note, click the reminder.
  2. Update the reminder and click Save.

Delete a reminder: At the bottom of the note, click Delete cancel.

See all upcoming reminders:

  1. Click or tap Menu menu .
  2. Click or tap Reminders. All notes that have upcoming reminders appear.

Note: Reminders you create in Keep also show up in Google Calendar and Inbox by Gmail.

Change default reminder times:

  1. Click or tap Menu menu > Settings.
  2. Enter a new time or tap Morning, Afternoon, or Evening and select a new time.
  3. Click Save or tap Close close.

4

Share notes

Share notes with other people so everyone can mark off tasks as they complete them.

In this section, you learn how to:

  • 4.1 Share notes

4.1

Share notes

On mobile devices

Share a note or list:

  1. Tap the note or list you want to share and tap More more_horiz >Collaborators.
  2. Enter a person's name or email address. As you enter text, you get suggestions to pick from.
  3. Tap Done done .

Remove someone from a note: In the note, tap Collaborators person_add. Then, next to the person’s name, tap Remove cancel.

On the web

Share a note or list:

  1. Hover over the note or list and click Add collaborators person_add.
  2. Enter a person's name or email address. As you enter text, you get suggestions you can select.
  3. Next to each name, click Done done to add the person.
  4. (Optional) To add more people, repeat steps 2–3.
  5. Click Save.

Remove someone from a note: At the bottom of the note, click the collaborator’s image. Next to the collaborator, click Remove cancel and then Save.

5

Archive and delete notes

Archiving removes notes from your page to keep it clutter-free. But, the notes stay in your account so you can find them later and you still get reminders for them. It’s like moving notes into a filing cabinet for safekeeping, rather than putting them in the trash.

If you need to free up storage space, you can delete notes. Deleted notes are no longer searchable and no longer available to anyone you’ve shared them with. Deleted notes are removed completely from Keep after 7 days.

In this section, you learn how to:

  • 5.1 Archive notes
  • 5.2 Restore archived notes
  • 5.3 Delete notes
  • 5.4 Restore deleted notes
  • 5.5 Permanently delete notes

5.1

Archive notes

Archive a note or list:

  1. Choose an option:
    • To select a single note, click or tap the note.
    • To select several notes at once from the web, at the top of each note, click Select done.
    • To select several notes at once from mobile devices, touch and hold each note.
  2. Click or tap Archive archive.

5.2

Restore archived notes

Restore an archived note or list:

  1. Click or tap Menu menu.
  2. Click or tap Archive archive.
  3. Click or tap the note to open it.
  4. Click or tap Unarchive archive.

5.3

Delete notes

On mobile devices

Delete a note or list:

  1. Choose an option:
    • To select a single note, tap a note.
    • To select several notes at once, touch and hold each note.
  2. Choose an option:
    • To delete a single note, at the bottom, tap More more_horiz >Delete.
    • To delete several notes at once, at the top, tap More more_vert> Delete.

On the web

Delete a single note or list: Hover over it and click More more_vert >Delete note.

Delete several notes or lists at once: At the top of each note or list, click Select done. Then, at the top of the page, click More more_vert > Delete notes.

5.4

Restore deleted notes

Restore a deleted note or list:

Note: After you delete a note, you have 7 days to recover it.

  1. Click or tap Menu menu > Trash.
  2. Open the note you want to restore and click or tap More more_horiz > Restore.

5.5

Permanently delete notes

Permanently delete a note or list:

  1. Click or tap Menu menu > Trash.
  2. Click or tap Empty Trash.